B
Productivity
AI invoicing and expense tool for freelancers and small teams
AI InvoicingExpense TrackingFreelancer Tools
BillingNow is an AI-powered invoicing and expense tool that brings invoices, estimates, credit notes, expenses, payments, and reports into one workspace. Its AI billing assistant takes natural-language requests, such as creating an invoice for a named client, and previews the document before sending. It also scans receipts and supplier invoices (JPG, PNG, PDF) to log expenses automatically, and can chase overdue invoices.
- Best for
- Freelancers, solo founders, small teams, and tradespeople who want fast, branded invoicing and expense tracking without bookkeeping software
- Pricing
- $9.99/month or $99.90/year (about $8.33/month); one plan with unlimited invoices, expenses, clients, and users; 3-day free trial, no credit card required
Core features
- • AI billing assistant for creating invoices, recording payments, and chasing overdue invoices
- • AI expense scanning from receipts, supplier invoices, and photos
- • Invoices, estimates and quotes, and credit notes with branding and PDF export
- • Recurring invoices on weekly, monthly, quarterly, or yearly cycles
- • Payment tracking for partial and full payments
- • Automatic tax calculation with custom rates including VAT and GST
- • Project billing with milestone tracking
- • Reports (P&L, tax summaries, invoice history) exported to PDF, CSV, or Excel
Use cases
- 1. Creating and sending branded invoices by chatting with an AI assistant
- 2. Logging expenses by uploading receipts or photos
- 3. Automating recurring invoices for retainer clients
- 4. Tracking partial payments and chasing overdue invoices
- 5. Producing P&L and tax summaries for accountants
How to use
Sign up for the 3-day trial, add your branding and tax rates, then ask the AI assistant to create an invoice or upload a receipt. Review the preview, send it with a Stripe payment link if needed, and track payments and reports from the dashboard.
Pricing plans
Monthly
$9.99/mo
- • Unlimited invoices, expenses, clients, and users
- • AI billing assistant and receipt scanning
- • Payment tracking, tax rates, and PDF export
Yearly
$99.90/yr ($8.33/mo)
- • Same features as Monthly
- • Saves 17% versus monthly billing
FAQ
How much does BillingNow cost?
One plan at $9.99 per month or $99.90 per year (about $8.33 per month), with unlimited invoices, expenses, clients, users, and estimates.
Is there a free trial?
Yes. BillingNow offers a 3-day free trial, with no credit card required according to its pricing section.
What can the BillingNow AI assistant do?
It creates invoices from natural-language requests with a preview before sending, scans receipts to log expenses, records payments, and can chase overdue invoices.
Cappsule Sarl
Support: info@cappsule.io
Where it holds up
- AI assistant creates invoices from plain-language requests and previews them before sending
- Receipt and supplier-invoice scanning logs expenses automatically
- Single simple plan with unlimited invoices, clients, and users, no feature tiers
- Stripe payment links, recurring invoices, automatic tax calculation (VAT and GST), and SOC 2 Type II certification
Where it falls short
- Only a 3-day free trial, with no permanent free plan
- PayPal payment links are listed as coming soon, so Stripe is the only live payment option
- Built for freelancers and small teams, with no multi-entity accounting features
